Overseas participants who would like to arrive a day earlier
In order to accommodate all 25 presentations, we need to make a start on Friday morning (13th July, 2018; 10 am) to fit everyone in (see Program). This would mean that at least overseas participants would need to arrive in Munich on Thursday, 12th July. Accommodation for the night 12th-13th July will be arranged, most likely also at hotels near the conference venue.
Importantly, please inform us as soon as possible whether you would like us to arrange accommodation for the night 12th-13th July. For invited speakers, we will attempt to cover the accommodation expenses for this extra night.
Check in at the venue (Friday, 14.00-15.00)
Check in at this “late” time is a requirement due to BVS organizational reasons. However, we are provided with an extra seminar room (which is also lockable), within which you could deposit your baggage when you arrive at the venue.
Check out at the venue (Monday, 08.30-09.30)
Check out at this “early” time is unavoidable, again due to BVS organizational reasons. Please deposit your baggage in the extra seminar room for the remainder of the meeting.
Participants that would like to bring their spouse/partner (family) along
We assume as a default that you require a single room. If you are accompanied by your spouse/partner and require a double room, please inform us accordingly. The additional charge for a double room including full board is approx. 75 Euro per night. Please note that we are unable to cover these additional expenses.
Attendance by non-invited participants
Given the already large number of participants, no further registrations to VSSA IV can be made due to space constraints imposed by the conference venue and in order to preserve the ‘symposium’ character of the meeting.
Presentations should be in PowerPoint format. A computer, Mac, and video projector will be provided. Please make sure to copy your presentation to the hard drive of the computer (Mac) in the conference room before your session begins. Of course, you could also use your own computer/Mac.
If you are not using PowerPoint for your presentation, please let us know in advance what presentation software you will require.
Help is available permanently during the symposium. If you require help, please get in touch with one of the organizers or the conference office (see Team).
Internet/email at symposium venue
WLAN is available at the entire venue (i.e., in all seminar/guest rooms). You will be provided with the access data for using the network when you check in and register at the school’s entrance desk.
Key-card to the conference venue
While you check in at the venue, you may acquire a key-card enabling evening/night access to the conference building (main entrance door). Key-cards will be available at the venue’s registration desk (right-hand side); there is a deposit of Euro 5 for the card, which will be refunded when you check out.
Conference Dinner (Sunday, 18.30; invited speakers, guests, Munich staff)
The conference dinner will be held at Seehaus, Riederau am Ammersee. There will be a bus transfer from the conference venue to the restaurant (and back!). The bus will leave at 18.30 in front of the venue.
Trip to Alte Villa (e.g., on Sunday afternoon)
As an alternative to the conference dinner (which is exclusive for the invited speakers, guests and Munich staff), you may march (approx. 30-40’) to the famous „Alte Villa” – a traditional Bavarian beer garden, which is located directly at the Ammersee. There is a trail /street starting directly at the venue (close to the railway) into the direction of the town of Utting / Alte Villa. You may also join the various (sporting) facilities of the venue.